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change in policy email
to: all employees
from: human resources
subject: change in policy

this email is to notify you of a change in our after - hours work policy. formerly, approved employees were allowed on the premises during evening hours.

effective this monday, we can no longer allow employees on the premises after 8 p.m. this decision was reached based on security concerns. the safety of all of our employees is of the utmost concern to us, and recent events have caused us to re - examine our current practices.

although many of you have probably heard this already, we want to officially inform you that our security system was breached and our office building was broken into. luckily, no one was hurt. there was one person working in the office, and she managed to call the police and remain undetected by the thief. the thief stole money from the safe, as well as laptops and ipads. he or she escaped before the police could respond and has not yet been...

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question 23/25
which choice would be the most effective way to use this email and fact sheet?

• the email should not be used at all because it is impolite. the change in policy should be used for explaining the policy.
• the email should be used to announce violations of the new policy. the fact sheet should be posted in a common area, like the break room.
• the fact sheet should not be used because it would be ineffective with employees. the email should be used to introduce and enforce the policy.
• the email should be used to explain why the company is instituting new rules. the fact sheet should be used as an easy reference for employees to keep at their desks.

Explanation:

• Analyze Option 1: The email is a formal notification, not impolite, so this is wrong.
• Analyze Option 2: The email's purpose is to announce the policy change, not violations, so this is incorrect.
• Analyze Option 3: A fact sheet can be effective for reference, so saying it's ineffective is wrong.
• Analyze Option 4: The email explains the reason (security concerns from a breach) for the new rule, and a fact sheet as a desk reference for employees makes sense for easy access to policy details.

Answer:

The email should be used to explain why the company is instituting new rules. The fact sheet should be used as an easy reference for employees to keep at their desks.